Waterford
Lakes Homeowners Association Special Meeting Minutes
March
21, 2019
Attendance: 4 Board Members, 2 Property Managers, 26
residents
Call to Order & Pledge
February Minutes Approved
Treasurers Report: Checking Account: $38,145
Roofing
Reserve Fund: $121,796
Certificate
of Deposit: $51,357
Committee Reports:
Social
Committee:
·
Men’s
Breakfast at Emmy’s Saturday,
April 13th @ 9:30am
· Ladies Lunch at Grays Cafeteria Saturday,
April 6th RSVP to Janell
317-506-0758
· “Potato
Bar” Lunch Gathering Saturday May 18th
@ 1:00pm ( flyer to come)
· Next
“Game Day” (clubhouse) Wednesday, April 18th from 1pm-3:30pm
·
Community
Garage Sale June 21st & 22nd
·
Keep Saturday evening July 6th
open…exciting announcement coming soon
Landscaping & Architecture:
·
Be sure to submit the architecture/landscaping change form for approval before making any
exterior/landscaping changes
·
The North Entrance will be refreshed with the
removal of the large dying yews and the addition of 12 cubic yards of large
river rock and Preen for weed control.
·
Joy Shew, our resident “green thumb”, will be
planting wave petunias to add some much needed color at the entrances.
·
At the South Entrance, the old daylilies will be
replaced with the wave petunias.
·
6 cubic yards of black mulch will be spread to
freshen up the Shade Garden once again.
·
The arbivitaes and dead shrubs along the west
side of the clubhouse are to be removed. Next year the landscaping around the
clubhouse will be evaluated.
·
At some point this season, lower tree limbs
interfering with the mowers and sidewalks will be trimmed.
·
You may remove your snow stakes and set them in your
garage for next winter. Those that are
not picked up will be stored at the clubhouse.
Many of you have purchased your own stakes.
We are pleased to announce that we
have contracted with the Why Not Today faith-based non-profit
organization (www.whynottodayindiana.org) started by John and Joy Shews’ daughter
& son-in-law. They will provide the hard
labor necessary for these projects along with Don & Becky Ulreys’ two grandsons.
This will be a win-win for
all involved, while saving us money. Why Not Today (WNT) is a non-profit that
was created to put a dent in hunger locally.
The WNT Farms grow fresh vegetables, fruits, and raises cattle and
chickens to feed those locally in-need through the Hendricks County Food
Coalition, Project Homeless Indy, and other Central Indiana food pantries. We have 23 food pantries in Hendricks County
alone.
When you see “our” local youth working in the Community in the next two
weeks, take time to tell them thank you!
Election Committee:
Anne Inman is the only candidate
for the open Board position. She will be
approved at the April Annual Meeting April 18th. This will be a 3 year term.
Clubhouse Committee:
Residents reserving the clubhouse
have done a great job keeping it clean. Thank you.
Communication Committee:
·
Updated inserts to last year’s community
directory will be distributed this summer.
·
New weatherproof signs have been made to hang
from the Clubhouse wood sign announcing HOA Meetings and social events.
·
Bill Jamerson will be posting the monthly HOA
Meeting reminder signs at the entrances going forward.
Old Business: None
New Business:
1.
Muskrats
have been spotted swimming breaststroke in the two ponds on the north end of
the neighborhood. We will be granting
permission to an experienced resident landowner to safely trap and euthanize
the muskrats. This will be a year-round
effort to reduce the population and damage caused by their burrowing activity
and bank dens. Young muskrats are
especially vulnerable to predation by owls, hawks, raccoons, and coyotes which
helps to keep the population down.
2.
Tonight was the first special meeting to vote on
the proposed signage and rental ban amendments.
Here are the results as of the March 21st meeting:
·
61#
Total Proxies/Ballots Cast out of 106# units
·
54%
Participation Percentage as of 3/21/19
·
45#
Proxies still outstanding
·
52# “YES”
Votes
·
9#
“NO” Votes
3.
Next steps:
The Amendment Committee will be
contacting the residents who have an outstanding proxy and ask them to be
submitted. Your proxy/vote is important. Our goal is 100% participation. At a
future special meeting, votes will be cast for these remaining proxies. If you
have already registered your
proxy/vote you will not have to vote again. Keep in mind, we need a minimum
of 75% (80# homeowner units) to vote “YES” for the proposed Amendments to be
approved. Technically, we have 180 days
from when the proxies were issued to collect the remaining proxies. However, we
hope to wrap this up in the next 4 weeks.
Questions have come up on the Sign Amendment. The proposed sign
amendment is tied to the owner-occupancy amendment proposed. It does two
things: (1) it eliminates “for rent”
signs should the rental amendment be approved; (2) it updates the “political
sign” language to match Indiana law. Current owners with rental units would
be grandfathered in regards to rental signs. Should the amendments not be approved,
we will still have to do an amendment to get our Covenants in line with Indiana
law regarding political signs.
Just this week many of our
homeowners have received “personalized” notes mailed to their home from
companies wishing to buy up property in Waterford Lakes. One of
the primary objectives of the “owner occupancy” amendment is to prevent
institutional/corporate buyers from coming into our community. We are being targeted, because many of
the communities like ours in Hendricks County, have rental bans already in
place.
According to the proposed amendment
any “new” owner will be bound to keep the home owner-occupied. However, current owners have been
grandfathered. The Amendment takes into consideration estate planning for the future as most of our residents are retired
or empty-nesters. Part of that process
may be placing your property in the name of a trust, a relative (child),
etc. Just because you may be no
longer on the deed as a result of estate planning, you do not need to
move! That’s not what we are trying to
accomplish by restricting rentals and other non-owner arrangements. Contact
Anne Inman @ 317-504-9268 or by email: anneinman1hotmail.com
with any questions or points you need clarified. We are
still accepting outstanding proxies.
Door Prize Winner: Anna
Brown (Lake View Court)
Respectfully Submitted,
· Annual Waterford Lakes HOA Meeting is Thursday, April 18th at
6:30pm
· The Next Hendricks County Tox-Away Day is April 6th 8am-1pm @ Brownsburg High School
· Free Heavy Trash & Shred Day also April 6th at the Public Works Salt facility
behind Ashley Furniture (9am-1pm)
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