November 2014 Board Minutes

Meeting was called to order at 6:30 pm and the Pledge of Allegiance was recited by all.

Board: Maggie Jones, Suzie Jamerson, Mike Barr, Don Ulrey, and Cathy Winterrowd were present. PSG Management: larry Edwards and Susan Keene were present.

Minutes from last meeting were approved. DonUlrey's treasurer's report:

October income:....$22,250.00          Expenses:...............................$22,074.90

Net income:..........$175.10                Checking account balance:....$5,095.43

Net Worth:...........$130,685.90          Reserve Fund: .......................$131,987.47

Architectural Report:  none

Social Committee Report: Christmas Party this Saturday Dec 6th from 2-4pm.    Memorial brick order has been delayed while we wait for a few more orders to come in. Suzie continues to visit and send cards to residents that have lost loved ones,  with hospitalizations, and illnesses.  We still need a street representative volunteer for lakeview Ct.  Please remember to check your dryer vent duct work for buildiup of lint. This could prevent a fire,  Phone number for Dryer Vent Wizard - Glenn mayfield is 866-498-7233.  Ice melt has been placed on your doorstep for your convenience.

New Business/Old Business:  Discussion was held concerning grates on front storm doors. Grates are mandatory and must be reinstalled if removed. All front doors must be painted white. No time table was set to have this completed due to winter weather. No replacement of trees and shrubs this year. Focus this year will be on roofs. One roof replacement will be done in the spring, this was due to resident inappropriate scraping of his roof to remove wnow. Replacement for roofing to begin possibly in 2016. This will also help to prevent ice dam buildup along with better venting of roofs. An energy efficiency group has been visiting our community to assist with energy savings.  Many compliments were given to Mr Sandoval for landscaping technique. Trees on Crystal Ct were cut down to prevent further splitting and damage to condos. Budget for 2015 was voted on and approved.

Attention:  Please do not leave pets unattended!!! Please remember to clean up your pet's messes even in the common areas.

Motion made to Adjourn. 

No HOA meeting the month of December. Next meeting Jan. 15th, 2015,

August 2014 Board Minutes

Meeting was called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, Susan Jamerson, Mike Barr and Cathy Winterrowd were present, Don Ulrey was absent.  PSG Management : Larry Edwards and Susan Keene were present.

Minutes from last meeting were approved.         Susan Keene, treasurer’s report:                    

July income:……..$13,265.15             Expenses:………… $16,241.75  

Net Income:……………..(-$2,976.60)    Checking balance…..$22,179.38                     

Net Worth……..$155,384.82               Reserve Fund:…….. $139,757.44

Architectural Report: none

Social Committee Report: A great thank you to:  Sharon Simmons, Janelle Miller, Cathy Winterrowd, and Bill Jamerson for the terrific help at the Ice Cream Social and a huge Thank You for all that attended, it was a big success.     Suzie made several visits to residents with cards and flowers wishing them a speedy recovery and well wishes from neighbors and friends.

Landscaping:   A large sinkhole  was forming around drain behind brick wall at main entrance. PSG will repair.  Mr. Jarrett complimented the concrete repair work done on his and other driveways.  David Jones stated that flags will be placed on all posts around the ponds for the Labor Day holiday. Maggie Jones requested a quote for a new commercial grade picnic table to replace current table in the shade garden. Cathy Winterrowd reported that the  “no outlet” signs,  will not be placed on any Waterford Lakes courts per the Town of Avon.   

New Business/Old Business:  Susan Keene reported that the electric bill for the clubhouse is over budget for the year. It was suggested that we lower the winter heat setting to 55 degrees.  Therefore, the air conditioner temperature should also  be raised to 80 degrees  or above during non use to offset electrical cost.   Holiday rentals:  Susan Keene posed the question of how to handle clubhouse rentals for Christmas and Thanksgiving holidays. Board members met to consider their ideas and solutions on this issue. Some suggestions: Beginning the calendar year of 2015, bookings for holidays will only be permitted three months in advance with  rental  and deposit payments. Bookings are scheduled by resident address only. Residents are permitted one holiday per year and not allowed in consecutive years. PSG will maintain records. These suggestions and others will be considered and discussed at the next meeting.  

It was brought to the attention of the board that some residents have removed the iron grates from their storm doors and some residents have changed the colors of their exterior doors. Any changes made to exterior units must be approved by submission of an architectural request form supplied by PSG. PSG will forward this form to the architectural committee for approval.  PSG will be sending letters to those residents that have removed iron grates from their storm doors and to address the painting of exterior doors without architectural approval.  REF: Waterford Lakes Declarations, pg 16 sections 2 and 3. (see below)

ATTENTION: Please do not leave pets unattended! Wandering unattended pets could result in severe injury / possible loss of a pet. This is unfair to the other Waterford Lake residents.

ALS   ice bucket challenge / donation – Jimmy and Judy Havens’, son-in-law Kent, has promised to match donations to ALS. His goal is $10,000. Donations may be sent to Jimmy and Judy Havens at 202 Lakeview Ct.

Motion made to Adjourn.          Next meeting:   Thursday, 7 pm  September 18^th.

Waterford Lakes Declarations

Article VIII

Architectural Control

…

            Section 2. Purposes.  The Architectural Review Board shall regulate the external design, appearance, use, location and maintenance of the Lots and Common Area and of improvements thereon in such manner as to preserve and enhance values and to maintain a harmonious relationship among structures, improvements and the natural vegetation and topography of Waterford Lakes.

            Section 3. Conditions.  No improvements, alterations, repairs, change of colors, excavation, changes in grade or other work which in any way alters a Lot or the exterior of any Dwelling Unit or other improvements located thereon from its natural or improved state existing on the date such Lot was first conveyed in fee by the Declarant to any Owner shall be made or done without the prior written approval of the Architectural Review Board. Except as otherwise expressly provided in this Declaration, no building, fence, wall, Dewlling Unit, or other structure shall be commenced, erected, maintained, improved, altered, made or done on any Lot without the prior written approval of the Architectural Review Board.

July 2014 Annual HOA Meeting

Meeting was called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, Susan Jamerson, Mike Barr, Don Ulrey and Cathy Winterrowd were present.  PSG Management: Larry Edwards and Susan Keene were present.

Minutes from last meeting were approved, with correction on painting schedule for Lakewood Ct.

Don Ulrey, treasurer's report:

June income:........ $13,497.78              Expenses:............. $13,268.13

Net Income:........... 229.65                   Checking account balance...... $24,446.13

Net Worth....... $152,802.18                 Reserve Fund:........ $139,742.29

Architectural Report: one request approve.

Social Committee Report: Mrs. Ridenour home from hospital. Maggie Jones father in the hospital. Welcome Dave and Linda Richardson, new residents on Lakeview Ct.

Landscaping:  Shrub trimming is continuing this month by Mr. Sandoval. The Wineman's donated Irises to anyone in the community. A request was made to remove a fir tree at 408 Waterford Ln. Fir tree has been removed. Thank you to Marilyn Downey and Caroline King for sweeping entrances and trimming flowers. Flags are being placed now for all holidays and special occasions by David Jones.   Memorial Bricks for Shade Garden are still available for $50.00.

New Business/Old Business: New Business: Larry Edwards will be replacing curb parking barriers at the clubhouse. Complaint about continuous parking on Waterford streets. We will check the bylaws on parking. Will give an update at next meeting. Complaint was made about the geese. Larry Edwards from PSG to properly install fencing on the ponds to deter the geese. Checking with the Town of Avon to obtain "No Outlet" signs for Waterford Lake community. Microwave oven in clubhouse kitchen will be replaced. Susan Keene posed a question of how to handle clubhouse rentals for Christmas and Thanksgiving holidays. She requested the board to consider a fair way for residents to share the clubhouse on these special occasions. Board members will submit their ideas and a solution will be agreed to by board members.

Ice Cream social will be August the 9^th from 2 to 4 pm. All are welcome.

Motion made to adjourn.

Next meeting: Thursday, August 21st

June 2014 Board Minutes

Meeting was called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, , Susan Jamerson, Mike Barr and Don Ulrey were present, Cathy Winterrowd was absent. PSG Management: Larry Edwards and Susan Keene were present.

Minutes from last meeting were approved.        Don Ulrey, treasurer’s report:                    

May income:……..$13,315.01                 Expenses:………… $20,365.20                                     

Net Income:……………..(-$7,050.19)    Checking account balance…..$23,539.26                     

Net Worth……..$152,331.77                   Reserve Fund:…….. $133,894.51

Negative balance due to mowing and the purchase and installation of new fountain.

Architectural Report: A resident requested approval for installation of security camera, approved. Resident requested an approval for extention of backyard patio, approved by Mike Barr.  Recommendation for security lights should be motion sensor lights.

Social Committee Report: Get Well cards were sent to residents following surgery , rehab and hospitalizations.  

Landscaping:     Two trees were added to the shade garden one was a replacement for the large Elm tree.  David Jones donated our new flag pole and flags.  Memorial Bricks for Shade Garden are still available for $50.00.  

New Business/Old Business:  Old business:  A request was made to remove fir tree between residents Emge and Holden.  Barb Stauch requested the removal of a dead fir tree.  Compliments were again made for the mowers.  Cathy and Brandon planted flowers at the entrance. Mulch needs to be added.  There will be only one edging done this year. There will be no new sidewalk placed on Lakewood Ct.   Donna Courtot requested replacement for a dead bush.                   New Business:  Discussion related to fishing at Waterford Lakes was held. It is recommended that “Catch and Release” only be applied to all fishing in Waterford Lake ponds. New fountain with lights was placed in Waterford Ct pond. Concrete driveway repairs should begin within the next 30 days. Gutter cleaning will begin shortly.  Schedule painting is for Lake View Ct.  Power washing to be done prior to painting (within two weeks). Upkeep of flower beds is a residents responsibility. Letters will be sent to residents who do not comply.

Mrs. Jarrett complimented Waterford Lakes friends and neighbors on their genuine caring and sincere attitudes – a great compliment to our community.

Motion made to adjourn.      Next meeting :  Thursday, July 17^th.

May 2014 Board Minutes

Meeting was called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, , Suzie Jamerson, Cathy Winterrowd and Mike Barr and Don Ulrey were present.   PSG Management: Larry Edwards and Susan Keene were present.

 Minutes from last meeting were approved.        Don Ulrey, treasurer’s report:    

April income:……..$13,364.46                Expenses:………… $9,229.02                               

Net Income:……………..$4,135.44        Checking account balance…..$31,363.14                            

Net Worth……..$162,640.64                    Reserve Fund:…….. $138,879.50                  

Achitectural Report: three requests were approved by Mike Barr.

Social Committee Report:   We received a Thank You card from Annabelle Benjamin for receiving flowers and a card on the recent passing of her son.  Not mentioned at the meeting but wish to add, flowers and a card were given to Madge Jarrett for her recent surgery.     

Landscaping: Mulch and flowers were added to the shade garden.    Memorial Bricks for Shade Garden are still available for $50.00.  

New Business/Old Business:  No old business.  New Business:  Muskrats: A letter signed by the residents was mailed to the board concerning damage around the ponds by muskrats. Prior to this meeting Suzie Jamerson contacted the DNR and 4 nuisance control trappers. She obtained 4 separate quotes. These were discussed by the board and the residents present. One trapper was approved. The trapper has surveyed all our ponds and traps have been set for three to four days. CAUTION:   use extreme caution walking around all the ponds. Muskrat tunnels have caused large holes and cave-ins have occurred.   The trapper has requested for all residents to avoid feeding all animals including geese, ducks, and fish during this trapping period. Fountain lights and times need to be adjusted. PSG will take care of this. A new fountain on the south pond will be placed within the month. Repositioning of some fountains will be done at the same time. 

 Motion made to adjourn.           Next meeting :  Thursday, June 19^th     7 pm

HAVE A SAFE AND HAPPY MEMORIAL DAY !!