June 2018 Board Minutes

Waterford Lakes HOA Board Meeting Minutes & News

June 21, 2018

Attendance:  25 residents, 5 Board members, Larry Edwards & Susan Keene (PSG)

Call to Order:                             6:35pm

Pledge of Allegiance

May Minutes Approved

Treasurer’s Report:                    Checking Account Balance:          $45,220   (through May 31^st)

                                                       Reserve Fund:                                  Roofing Reserve:  $98,752

                                                                                                                   CD:                           $51,282

                                                         Profit & Loss^t:                                                                   $20,662

                                                         % of Budget:                                   28% (after 5 months)

Committee Reports:

1.     Social Committee: 

This Saturday, June 30^th  Noon -2:30    “Alphabet Pitch-In”  Bring a side dish that corresponds with your name.  Meat and drinks provided.   Rain or Shine at the Clubhouse.

Men’s Breakfast at Emmy’s Saturday , July 14^th  at 9:30am.

Ladies Lunch                Saturday, July 14^th at  Rick’s Boatyard.  Meet at clubhouse at 11:20am.  RSVP:  Geri Conway (317) 268-4353 or Janell Miller (317) 506-0758

Saturday, August 18^th Community     “ Luau”  More information to come.

Saturday, September 8^th “ Biscuit’s & Gravy” Breakfast 

2.     Clubhouse Committee:  The clubhouse has received a fresh coat of paint on the walls, ceiling, trim and doors.  This was paid for out of the reserve fund established this year for clubhouse improvements.  The windows will be replaced in 2019 and flooring in 2020 if all goes well. Volunteers will be changing the outlets & switch plates to white and installing chair rails.   Contact PSG if you would like to rent the clubhouse for a function.  Rental is $50 plus a $75 deposit which will be returned if it is cleaned and no damages.

3.     Community Phone Directory:   A  2018 update will be delivered in September.  See the attached  information form.

4.     Architecture & Landscaping Committee:   Volunteers have been spraying weed killer, fertilizing shrubs, putting down grub control, picking up trash, changing light bulbs, cleaning up the entrances and common areas.  Mr. Sandavol will be trimming low branches which interfere with the mowing service later this summer.  5 dead pine trees in backyards will be cut down by Matt’s Tree Service this month.

Old Business:

1.     The large pond (#4) at the end of Waterford Court has a fountain out.  The motor and blades were melted.  One explanation might be a lightning strike caused the damage, but we cannot be sure.

At this rate, we have been replacing one fountain each year for the past 3 years. We just put a new fountain in pond #1 in April.  The following is an estimate of what it costs annually to operate our four fountains:                                               

                                                                                 Electricity - $2500

                                                                                 New Fountain - $3500

                                                                                 Storage & Maintenance - $1500

Total :   $7500 or $71 per residence annually.

The Board is discussing how best to  fund this category in the 2019 Budget while setting up a     reserve fund for replacing fountains that go down.  Considerations will include warranty, service contracts, maintenance, lifespan, horsepower, spray and manufacturer.

2.     The lending library book box is in.  Larry Edwards will be installing the book box on a post by the backdoor of the clubhouse.  Thanks to Dawn Lowden for purchasing the book box for our community.  Next month we will have more information to share.  We welcome your used paperbacks for our lending library.

New Business:                   No questions or discussion.

Door Prize Winner:          Mary Lou Bell

Adjourned:                         7:10pm

Announcements:              August 1^st Creation Museum Bus Trip sponsored by the Avon Methodist Church.  Cost is $79 which includes bus fair, ticket, lunch and snacks.  If you would like to go contact Barbara Stauch  (317) 272-4032.

                                                      FREE Baldwin Spinet Piano in excellent condition.  Great for a family, community center, church or preschool.  If you are interested, contact John Brewer (317) 507-5703.

                                                      Handyman, Painting & Landscaping Services:  Contact Brandon Henton (PSG) at 317-837-9860.

Mark your calendar the next HOA Meeting

Thursday, July 19^th 6:30pm at the Clubhouse

May 2018 Board Minutes

Waterford Lakes HOA Board Meeting Minutes

Thursday, May 17, 2018

Attendance:       Caroline King, Don Ulrey, Anne Inman, Susan Keene, Larry Edwards, 14 Residents

Call to Order:      6:35pm

Pledge of Allegiance

Approval of April Minutes

Treasurer’s Report:          Checking Account Balance:           $48,465

                                             Roofing Reserve Fund:                  $92,693

                                             CD:                                                   $51,283

                                             Year-to-date Profit & Loss:            $22,919

                                             % of Budget through April:            22%

                                             2018 Snow removal/salting entrances & clubhouse expense: $5163

Committee Reports:

Social Committee:            Men’s Breakfast at Emmy’s Saturday, June 9^th at 9:30am.

Women’s Lunch Saturday, June 23^rd 11:30 depart clubhouse (Japanese), RSVP Janell Miller 317-506-0758.

Alphabet Pitch-in Picnic at Clubhouse Saturday, June 30^th (more information to come).

Announcements:              Anne Myers (333 Waterford Lane) passed away Tuesday, May 15^th; Joe Richardson is in Hendricks County Hospital ICU; Welcome to our new residents: Joann & Bob Richardson (344 Lakewood Court), Sandy Chaney (369 Waterford Lane), Sandra Exline (8085 Crystal Court).

Clubhouse Committee: The Board has approved painting the clubhouse interior out of the clubhouse reserve fund in this year’s budget.  New bulbs will be put in the ceiling light fixtures and LED bulbs in the kitchen.  The kitchen faucet has been replaced. These clubhouse improvements will be coordinated with the rental schedule. Future improvements will include replace the glass in the front windows and new flooring.

Architecture & Landscaping:       The new fountain has been put in Pond #1.  The Pond #4 fountain is still out. Growing Image has ordered a new GFI breaker for the controller.   The clubhouse flagpole was damaged this winter with water freezing underground. This area does not drain properly so we are returning it back to grass.  Volunteers will be working in the neighborhood on special projects. If you see lime green t-shirts thank them.

The Indianapolis Fire Department and Citizen’s Water teamed up to paint the  fire hydrants in our neighborhood.

Old Business:      Sidewalks:  It was suggested by residents that we have volunteers power wash the sidewalks in the neighborhood.  The Board has decided not to purchase a power washer due to budget restraints, storage issues, ongoing  equipment maintenance, hose length and access to water.  Larry Edwards commented that it is easy to burn up the motor if not properly handled. Currently none of PSG’s other properties  provide this service. 

Book Box:  Dawn Lowden reports that the neighborhood book box should be here in    the next 6 weeks. Paperback donations are welcome.

Ponds:  Neighbors have commented on the vegetation growth under water. Aquatic weed control treatment was done in the past week.  Blue dye will be put in the ponds next week to help slow down the growth.  This is a new step this year to better control the vegetation. Please do not feed the geese.

New Business:    Landscaping:   If you are unable to cleanup your own landscaping (weeding, mulching, digging, weed barrier, etc), we recommend you contact Brandon at PSG (317-837-9860) and he will quote you a price for the work you need done.  Brandon is reasonable and he does good work. 

Mr. Sandavol will be trimming shrubs late June.

There will be a second lawn treatment (fertilizer and weed control) in the next week weather permitting.

Door Prize Winner:          Becky Ulrey

Adjournment

Mark Your Calendars for the HOA Meeting  Thursday, June 21^st 6:30pm