October 2013 Board Minutes

Meeting called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, , Susan Jamerson, Cathy Winterrowd, Mike Barr and Don Ulrey were present.  PSG Management: Larry Edwards and Susan Keene were present.

September Minutes were approved.  Don Ulrey, treasurer’s report:

September income:……..$13,314.24                Expenses:………… $11,966.42 

Checking account balance…..$11,019.96         Net Worth……..$142,503.42

Reserve Fund:…….. $137,085.46                                 

Architectural Report: none.

Social Committee Report: Christmas Party will be Saturday, December 14^th, 2pm. – 4 pm.  ^.

Landscaping:   Landscape bricks around common areas are complete for this year. A few remain for next spring.   Memorial Bricks for Shade Garden are still available for $50.00.      

New Business/Old Business:   Questions concerning the budget were raised and answered. ie: Monies for mailboxes is to replace posts not mailboxes.  Monies for painting ($5000.00 more) is due to more buildings being painted next year. Monies for concrete is to repair driveways that are becoming a safety hazard.  The increased HOA fees were due to needed repairs and services and not necessarily to be added in reserve funds. Fertilizing to be done this month. (completed at time of this letter).  Seeding and aeration to be done on only front and side yards. (completed at time of this letter).  One edging of lawns was deleted to save on expenses. Weed spraying on driveways and flower beds are done by PSG on a as needed basis.  We are now scheduling $400.00 a month to go into the reserve fund. Clubhouse rental fees are reported on the financial report as income and is not a budget item. Exterior maintenance, gutter cleaning, will be completed with painting schedule. Gutter replacement would be done with roof replacement. Electrical bill for clubhouse is high due to being all electric, no gas heat. Voting for budget was approved. Bid obtained from Sandoval for individual mowing of yards was $70.00. This was rejected by the board. PSG will discuss with Sandoval the placing of snow piles in cul-de-sac center rather than front yards where possible. Tree removal and planting and bushes along boundary will be done after second hard freeze.  No aeration next year.  Citizens Energy Group, Utility Shield protection for water, sewer, gas, and electric line coverage call 1-888-544-4541 for customer service.          

 Motion made to adjourn.                     

September 2013 Board Minutes

Meeting called to order at 7 pm and Pledge of Allegiance was recited by all.

Board: Maggie Jones, , Susan Jamerson, Cathy Winterrowd, Mike Barr and Don Ulrey were present.  PSG Management: Larry Edwards and Susan Keene were present.

August Minutes were approved.  Don Ulrey, treasurer’s report:

August income:……..$13,514.71                     Expenses:………… $12,981.56 

Checking account balance…..$11,231.38         Net Worth……..$141,125.60

Reserve Fund:…….. $137,071.22     Architectural Report: none.

Social Committee Report: Welcomed to our community Anne Inman/Nancy Fitzgerald. Suzie also read Thank You card received from Mrs. Jarret to Waterford residents and welcomed her back from her surgery.  Clubhouse carpet was cleaned on Wednesday the 18^th.    Discussion with Avon Fire Department concerning the use of charcoal / gas grills in garages:  Susan Keene reported our insurance company; Nationwide mandates no grills should be used within 10 feet of the condos. Avon Fire Department recommends the same policy, and they noted danger in carbon monoxide buildup in a closed garage with charcoal.  Larry Edwards recommended that all propane tanks be stored outside. Any fire damage resulting from the use of a grill will be the responsibility of the home owner.  Informed the community of the Utility Shield protection plans offered through Citizens and Vectren regarding indoor electrical, water, sewage and gas line problems/ and outdoor water and sewer lines. Contact Citizens Water for more information, 1-888-544-4541.   October of last year the budget was presented- the budget for next year 2014, will be discussed at our next meeting October 17th^.

Landscaping: Electrical for fountain on Waterford Ct pond is complete. Fountain will be installed next year. Bricks for sale for Shade Garden are $50.00 each. Bricks have been purchased to be placed around the remaining common utility areas. Blue bird houses are built and will be placed on posts in March.  Residents are receiving notices from Duke about the over growth on utility boxes. Duke stated no plantings around or close to boxes are allowed. Question raised about aeration: Larry Edwards (PSG) replied we are unable to aerate due to lack of rain at this time.     

New Business:     Complaint heard regarding our mowing schedule. Discussion was held regarding the “as needed” mowing schedule. Larry Edwards will discuss possible solution with Mr. Sandoval.    

 Motion made to adjourn.