November 2012 Board Minutes

Board: Maggie Jones  Don Bosma  Suzie Jamerson  Mike Barr  Cathy Winterrowd   

               

Management: Susan Keene, Larry Edwards

The Waterford Lakes Board met on November 15, 1012 at the clubhouse.  The meeting was called to order at 7:00 pm, and all in attendance recited the pledge of allegiance.

The Board approved the October minutes. (Bosma-Winterrowd)  Don Bosma gave the treasurer’s report as follows:

   Income…$11,878.32

   Expenses…$12,358.51

   YTD Deficit…$18,739.67

   Net Worth…$133,124.03

The treasurer’s report was approved. (Jamerson-Barr)

OLD BUSINESS:

• PSG placed larger posts in cement along the surveyed eastern boundary line.  The surveyor will send his invoice plus a map by December 1.  Waterford Lakes can then apply to the town of Avon for a permit to put up the fence.

SOCIAL:

• Suzie Jamerson welcomed three new homeowners…Becky Burdge @ 8110 Crystal Court, the Jarrett’s @ 248 Waterford Court, and the Holden’s @ 412 Waterford Lane.
• A shade garden brick will be purchase in memory of Ruth Reece.
• The Gottlick’s @ 301 Waterford Lane reported to Suzie that their condo had been vandalized.  The police thought it might be teenagers from Austin Lakes, but no evidence was collected.
• Suzie contacted all realtors for the 7 empty units to make sure that the gas logs for the fireplaces were off.  It might be best to place the key for the gas in another place.

NEW BUSINESS:

• The Waterford Lakes Christmas party is December 1 from 2:00-4:00.  Bring a covered dish.  Suzie and Bill Jamerson will decorate for the party.
• Some homeowners complained that they had not received the meeting notice for the October budget meeting.  They questioned the need for a $15 increase.  The Board explained that this increase was in response to the homeowners’ request for more services.  Once they heard the reasons, they were ok with the increase.
• Ice Melt has been given to all homeowners.

The meeting was adjourned.

October 2012 Board Minutes

Board: Maggie Jones  Don Bosma  Suzie Jamerson  Mike Barr  Cathy Winterrowd   

               

Management: Susan Keene, Larry Edwards

The Waterford Lakes Board met on October 18, 1012 at the clubhouse.  The meeting was called to order at 7:00 pm, and all in attendance recited the pledge of allegiance.

The Board approved the September minutes. (Jamerson-Bosma)  Don Bosma gave the treasurer’s report as follows:

   Income…$11,802.53

   Expenses…$12,303.05

   YTD Deficit…$18,259.18

   Net Worth…$134,931.15

The treasurer’s report was approved. (Barr-Winterrowd)

OLD BUSINESS:

• The property survey has been completed.  The stakes in the wooded area on the east side have been marked with flags.  Property Services Group will put in permanent posts so property line will be visible.  The survey showed that the line was about 8 feet farther than originally thought.  The farm fence will be erected on the property line.  This is a protection from liability when unescorted children try to play at the pond.
• Larry reported that the dryer vents are maintained on an as-needed basis.  He has changed his mind about removing the screens.  When the vent is clogged, the screens will be removed.  He may use a template with larger screen holes to keep birds out.

NEW BUSINESS:

·      All homeowners received a copy of the 2013 proposed budget two weeks before the meeting.  The budget calls for an increase to $125.00.  The Board wanted to vote on the budget in October so it would not have to be carried over to the April Annual Meeting.  The Board told all homeowners that this budget reflected the homeowners concerns expressed in the past meetings.  Homeowners had numerous concerns:

   Why do we need a fourth fountain?

   Why did insurance go up?

   What does common area cover?

   Why do we need matching mailboxes?

   Does the one-time tree replacement cover trees in the back yard?

            After explaining that all decisions were based on homeowner expectations, Maggie Jones called    for the vote.  The budget passed 29-8

The meeting was adjourned.

Meeting Minutes – August, 2012

Meeting Date:                    August 16, 2012

Meeting Called to Order:   7:00 p.m. at the Clubhouse

BOARD:  Maggie Jones Don Bosma Suzie Jamerson Mike Barr

MANAGEMENT:  Larry Edwards Susan Keene

All present recited the Pledge of Allegiance.  The July minutes were approved. 

Don Bosma gave the Treasurer’s report as follows:

   Income…$11,710.00

   Expenses…$29,309.05

   Reserve CD’s…$99,945.77

   Net Worth…$136,870.93

The Treasurer’s report was approved.

Sandoval Landscape was asked to water trees and shrubs at the entrances and common areas in lieu of mowing.

Suzie Jamerson reported that the ice cream social was a lot of fun.  She suggested that next year the Board may go door-to-door to get better attendance.

There was no architectural report.

Old Business:

• Don Bosma has ordered all the numbers necessary to complete the mailbox posts throughout the community.
• A homeowner was concerned about a muskrat problem.  Critter Control can be very expensive and catching muskrats does not totally alleviate the problem.  Perhaps a homeowner will volunteer to set traps to eliminate the muskrats.

New Business:

• Larry Edwards is still waiting for a cost to survey the property.  Once the Board approves and the survey is complete, a farm fence will be installed on the east side of the property.  The materials for the fence have already been purchased.
• The community lost trees in the high winds.  Broad Ripple Tree Service has to remove two split maples and a large ash tree.

The meeting was adjourned.

Meeting Minutes – July 19, 2012

Meeting Date:                    July 19, 2012

Meeting Called to Order:   7:00 p.m. at the Clubhouse

BOARD:  Maggie Jones Don Bosma Suzie Jamerson Cathy Winterrowd Mike Barr

MANAGEMENT:  Larry Edwards Susan Keene

All present recited the Pledge of Allegiance.  The June minutes were approved. 

Don Bosma gave the Treasurer’s report as follows:

   Income…$11,718.14

   Expenses…$15,274.02

   Reserve CD’s…$99,945.77

   Net Worth…$154,708.121

The Treasurer’s report was approved.

Suzie Jamerson gave the social committee report as follows:

   She attended the showing for Mr. Linville.  The board will place a remembrance brick in his name at the Shade Garden.

   Judy Havens broke her leg and Association sent get well flowers

   The ice cream social is August 11 from 2-4.  The Association will provide drinks and ice cream; homeowners should bring their favorite toppings.

There was no landscape report.

There was no architectural report.

New Business:

• The water is low in all ponds so there is a bigger gap under the goose fences.  Ducks are taking advantage of the situation.  PLEASE DO NOT FEED THE DUCKS.  This will only encourage them to stay around.
• Larry Edwards reported that the town fire marshal inspected the clubhouse and found everything OK.
• Sandoval Landscaping will be watering trees in lieu of mowing.  They will use the homeowner’s water for this.  No front bushes will be watered.
• Bill Jamerson and Randy Simmons began to install a farm fence when one homeowner in Austin Lakes complained.  Larry Edwards contacted PCS Engineering for an estimate to survey the east side of the complex.  An official from Avon informed the Austin Lakes homeowner that Waterford could install any fence it wanted on its own property. Waterford Lakes will install a farm fence.  The Association will also look at the gaps toward the middle of the east side of the property, but the first course of business is getting the property surveyed.

The meeting was adjourned.