Waterford Lakes Homeowners Association

Waterford Lakes HOA Minutes

Monday, April 1, 2019

March 2019 Board Minutes


Waterford Lakes Homeowners Association Special Meeting Minutes
March 21, 2019

Attendance:  4 Board Members, 2 Property Managers, 26 residents
Call to Order & Pledge
February Minutes Approved
Treasurers Report:                              Checking Account:                              $38,145
                                                                        Roofing Reserve Fund:                     $121,796
                                                                        Certificate of Deposit:                     $51,357

Committee Reports:
                  Social Committee:
·       Men’s Breakfast at Emmy’s                              Saturday, April 13th @ 9:30am
·      Ladies Lunch at Grays Cafeteria                    Saturday, April 6th  RSVP to Janell 317-506-0758
·       “Potato Bar” Lunch  Gathering                    Saturday May 18th @ 1:00pm ( flyer to come)
·      Next “Game Day” (clubhouse)                      Wednesday, April 18th  from 1pm-3:30pm
·       Community Garage Sale                                    June 21st & 22nd
·       Keep Saturday evening July 6th open…exciting announcement coming soon
Landscaping & Architecture:
·       Be sure to submit the architecture/landscaping change form for approval before making any exterior/landscaping changes
·       The North Entrance will be refreshed with the removal of the large dying yews and the addition of 12 cubic yards of large river rock and Preen for weed control.
·       Joy Shew, our resident “green thumb”, will be planting wave petunias to add some much needed color at the entrances.
·       At the South Entrance, the old daylilies will be replaced with the wave petunias.
·       6 cubic yards of black mulch will be spread to freshen up the Shade Garden once again.
·       The arbivitaes and dead shrubs along the west side of the clubhouse are to be removed. Next year the landscaping around the clubhouse will be evaluated.
·       At some point this season, lower tree limbs interfering with the mowers and sidewalks will be trimmed.
·       You may remove your snow stakes and set them in your garage for next winter.  Those that are not picked up will be stored at the clubhouse.  Many of you have purchased your own stakes.
We are pleased to announce that we have contracted with the Why Not Today faith-based non-profit organization (www.whynottodayindiana.org) started by John and Joy Shews’ daughter & son-in-law.  They will provide the hard labor necessary for these projects along with Don & Becky Ulreys’ two grandsons. 
This will be a win-win for all involved, while saving us money.  Why Not Today (WNT) is a non-profit that was created to put a dent in hunger locally.  The WNT Farms grow fresh vegetables, fruits, and raises cattle and chickens to feed those locally in-need through the Hendricks County Food Coalition, Project Homeless Indy, and other Central Indiana food pantries.  We have 23 food pantries in Hendricks County alone.
When you see “our” local youth working in the Community in the next two weeks, take time to tell them thank you!
Election Committee:
Anne Inman is the only candidate for the open Board position.  She will be approved at the April Annual Meeting April 18th.  This will be a 3 year term.
Clubhouse Committee:
Residents reserving the clubhouse have done a great job keeping it clean. Thank you.
Communication Committee:
·       Updated inserts to last year’s community directory will be distributed this summer.
·       New weatherproof signs have been made to hang from the Clubhouse wood sign announcing HOA Meetings and social events.
·       Bill Jamerson will be posting the monthly HOA Meeting reminder signs at the entrances going forward.
Old Business:     None
New Business:
1.      Muskrats have been spotted swimming breaststroke in the two ponds on the north end of the neighborhood.  We will be granting permission to an experienced resident landowner to safely trap and euthanize the muskrats.  This will be a year-round effort to reduce the population and damage caused by their burrowing activity and bank dens.  Young muskrats are especially vulnerable to predation by owls, hawks, raccoons, and coyotes which helps to keep the population down.

2.     Tonight was the first special meeting to vote on the proposed signage and rental ban amendments.  Here are the results as of the March 21st meeting:
·       61#   Total Proxies/Ballots Cast out of 106# units
·       54%  Participation Percentage as of 3/21/19
·       45#   Proxies still outstanding
·       52#  “YES” Votes
·       9#    “NO”  Votes

3.     Next steps:   The Amendment Committee will be contacting the residents who have an outstanding proxy and ask them to be submitted. Your proxy/vote is important. Our goal is 100% participation. At a future special meeting, votes will be cast for these remaining proxies.  If you have already registered your proxy/vote you will not have to vote again. Keep in mind, we need a minimum of 75% (80# homeowner units) to vote “YES” for the proposed Amendments to be approved.  Technically, we have 180 days from when the proxies were issued to collect the remaining proxies. However, we hope to wrap this up in the next 4 weeks.
Questions have come up on the Sign Amendment. The proposed sign amendment is tied to the owner-occupancy amendment proposed. It does two things: (1) it eliminates “for rent” signs should the rental amendment be approved; (2) it updates the “political sign” language to match Indiana law. Current owners with rental units would be grandfathered in regards to rental signs. Should the amendments not be approved, we will still have to do an amendment to get our Covenants in line with Indiana law regarding political signs.
Just this week many of our homeowners have received “personalized” notes mailed to their home from companies wishing to buy up property in Waterford Lakes.  One of the primary objectives of the “owner occupancy” amendment is to prevent institutional/corporate buyers from coming into our community.  We are being targeted, because many of the communities like ours in Hendricks County, have rental bans already in place.
According to the proposed amendment any “new” owner will be bound to keep the home owner-occupied. However, current owners have been grandfathered. The Amendment takes into consideration estate planning for the future as most of our residents are retired or empty-nesters.  Part of that process may be placing your property in the name of a trust, a relative (child), etc.  Just because you may be no longer on the deed as a result of estate planning, you do not need to move!  That’s not what we are trying to accomplish by restricting rentals and other non-owner arrangements.           Contact Anne Inman @ 317-504-9268 or by email: anneinman1hotmail.com with any questions or points you need clarified.  We are still accepting outstanding proxies.
Door Prize Winner:          Anna Brown (Lake View Court)
Respectfully Submitted,

·      Annual Waterford Lakes HOA Meeting is Thursday, April 18th at 6:30pm
·      The Next Hendricks County Tox-Away Day is April 6th  8am-1pm @ Brownsburg High School
·      Free Heavy Trash & Shred Day also April 6th at the Public Works Salt facility behind Ashley Furniture (9am-1pm)

Wednesday, October 31, 2018

October 2018 Board Minutes


Waterford Lakes HOA Meeting Minutes & News
October 18, 2018

Attendees:    Board, PSG & 16 residents
Call to Order
Pledge of Allegiance
September Minutes Approved

Treasurer’s Report (Don Ulrey):               Checking:                               $25,952
                                                                        Roofing Reserve:                  $103,870
                                                                        CD:                                          $51,357
                                                                        Profit/Loss (thru 9/30):        +$7563
                                                                        % of budget spent:              71%
Committee Reports:
Social Committee
1.     Holiday Open House Saturday, December 1st from  1-3PM:    We are asking residents with hobbies & talents to display them for your neighbors to enjoy.  We have artists, wood carvers, musicians as well as those with collections and crafts.  Contact Geri Conway (317-268-4353) if you would like to display your talents.  No RSVP necessary to attend the Open House.  Punch and finger foods will be provided by the Board and social committee.
2.     The Men’s Breakfast at Emmy’s is Saturday, November 10th at 9:30am.  Hope to see you there.
3.     Those who have signed up for the trip to the Ayres Tea Room on Friday, December 7th should meet at the Clubhouse at 9:45am. We will leave by 10am.  John Brewer is providing transportation.
4.     The next Ladies Lunch is Saturday, November 10th.  The ladies are going to Greencastle to eat at Almost Home.  RSVP to Janell Miller if you would like to go.  Driver’s will be provided.
5.     Becky Ulrey is organizing a monthly “Game Day” (Euchre, Mexican Dominos, etc) at the clubhouse beginning January.  Contact Becky at 317-272-4069 to sign up.  Both men & women residents are invited to join.
Clubhouse Committee:
Get your reservations into Brandon at PSG (317-837-9860) to reserve the clubhouse during the Holidays.  Dates already reserved include:  11/1, 11/11, 11/17, 11/22, 11/24, & 12/1.  Forms to reserve the clubhouse are on our website.
Architecture & Landscaping Committee:
1.      There have been requests to switch up the sequence of mowing. Those at the end feel the quality of mowing/trimming could be better if it wasn’t getting dark by the time their yards are done. Those in the early hours deal with the wet grass.  We will discuss this with Mr. Sandavol.
2.     The public sidewalk in front of Marilyn & Bill Bank’s home was redone recently.  This had been a tripping hazard.
3.     The leaves are falling a little later this year with the warm weather. We will have 1 or 2 more mows to mulch the leaves. Contact PSG if your gutters need cleaned after the leaves have fallen.
4.     Brandon at PSG is available for home improvement, handyman & landscaping projects if you have any needs.
Rental Amendment Committee:
The Committee will meet with Board, October 23rd, to discuss their recommendations.  You will be receiving a notice for a Special Meeting. At the Special Meeting, there will be an open forum and owners will vote on a resolution for the Board to move forward with a rental amendment.
Old Business:  None
New Business:                       
1.     The next HOA Meeting will be November 15th to present the 2019 Budget for approval.  You will be receiving the budget information with your minutes.

2.     It is Medicare Open Enrollment time.  We have a good resource in our neighborhood.  Gary Holder (178 Lake View Court) is a licensed health insurance agent who can assist you in finding the right plans for you. You can contact Gary at:  317-840-2836 or gholder@healthmarkets.com.

3.     We will be using email more to keep you current on community news & announcements.  We do not have everyone’s email address. You may email Anne at anneinman1@hotmail.com to get on the group email.

Door Prize:      Frank Roselli won the gift card.  He was nice enough to give it to Joe Richardson who couldn’t have been happier. Joe volunteers to distribute the minutes to your door.
Adjourned

Thursday, September 27, 2018

September 2018 Board Minutes


Waterford Lakes Homeowners Association Minutes & News
September 20, 2018

Attendance:    PSG (Susan Keene, Larry Edwards), Board (4), 21 Residents
Call To Order:                          6:35pm
Pledge of Allegiance
August Minutes Approved
Treasurer’s Report:             Checking:                   $27,462
                                                Roofing Reserve:      $103,611
                                                CD:                              $51,357
                                                Profit/Loss (8/31):    $7971
                                                % of Budget:              62%
Committee Reports:

Social Committee:
                       
              Biscuits & Gravy Breakfast Saturday, October 13th 8am-10am at the Clubhouse.
RSVP to Geri Conway (268-4353) or Janell Miller (272-7268). Let Geri or Janell know
if you need a ride or would like breakfast delivered to your home.

The Men’s Breakfast at Emmy’s Saturday, October 13th 9:30am is still scheduled.

Over 30 ladies have called in their RSVP for the Ayre’s Tea Room lunch at the State Museum. John Brewer will be providing the transportation.  Janell will have confirmation within the week as to the date and time. Stay tune for more details.

Clubhouse Committee:
A deep cleaning of the clubhouse was done this month. Amazing how much better the carpet looks. We will make a point of doing an annual carpet cleaning going forward. In addition, we cleaned the fabric on the chairs, woodwork, blinds, appliances, etc.  Our next project is to strip the years of wax off the linoleum and hopefully restore the floor to its’ original color. Wish us luck!  New rugs were put down at the entrances to eliminate tripping hazards.
Architecture & Landscaping Committee:  28 residents chose to have Growing Image (Nature’s Choice) aerate their yards this month. Some additional yards will be aerated/over seeded this week. Invoices will be mailed to the home for those participating. 
As weather permits, we will try to spread out Mr. Sandavol’s mowing/trimming services to every other week.  We only have five mows left in the budget for 2018.  We would like to keep a reserve in case it snows before January 1st…Ugh!  The high temperatures and humidity in September has played havoc with the ponds.  Consequently, we received an additional treatment September 18th.  Five roofs have been completed with two more to be done before the end of the year.  We will be preparing the shade garden and entrances for the winter in October.  A special thanks to Joy & John Shew for maintaining the North entrance area again this year.

Old Business: 

New Business:
1.     The Board will meet October 13th with Property Services Group to prepare the 2019 Budget that you will vote on at the November HOA Meeting.
2.     There was additional discussion on a rental ban policy.  Luann Elsbury was adamant that the Committee expedite an amendment and vote.  Sharon Simmons reinforced the fact that it must be approved by 75% of the residents, not a simple majority.  We discussed the fact that we have great renters, many of which have been here a long time.  We want to encourage renters to participate in HOA social events.  See attached statement from the Rental Policy Committee.
3.     Welcome to Frank & Barbara Roselli who purchased 8048 & 8052 Crystal Court.
4.     Betsy Burdge commented on the south entrance light pole flickering. We will get the number off the pole and report it to Duke Energy.
5.     The Board has asked Larry Edwards to get numbers so we can purchase next year’s roofing materials before the end of the year.  With the hurricane, materials will be scarce and prices are increasing.
6.     The Board has asked Larry to line up a different contractor to repair the public sidewalk in front of the Bank’s home on Waterford Court.  It is a tripping hazard.
7.     We are asking Reese Wholesale for an estimated timeline for repairing the Gillespie driveway damaged last summer when roofing materials were delivered.
Door Prize Winner:  Joe Richardson
Adjourned
Next Meeting Thursday, October 18th at 6:30pm
Rental Ban Committee Report:          Protecting Our Community

The Waterford Lakes Community has been around since 1997 and the leadership continues to monitor activities that will preserve the value and the well-being of our community.  In the next several months, you will learn more about the efforts to incorporate an amendment to our Covenants addressing “rentals” both short and long term.

Why We Want A Rental Policy?
There are two main factors that are driving the effort to control rentals in our community:
1.     To protect/build property value
2.     To preserve a safe and secure environment
What Are We Working On?
The Board has created a special committee to work through the various aspects of this process with our first goal being to present recommendations to the Board and PSG. The second goal is to communicate the recommended policy to our homeowners and residents.  Our ultimate goal is to bring the rental ban amendment to vote in the 2019.
How Will This Amendment Impact You?
Current owners do not need to worry about the forthcoming amendment.  The amendment being discussed, will take effect at time of approval with new/future owners when there is a change of ownership.
We Would Like To Hear from You
Your feedback is important to the committee.  We are planning several ways to communicate the details and progress of this amendment:
·       Monthly HOA meetings & minutes/newsletters
·       Mass email communications
·       Contact Brandon at PSG (317) 837-9860 to communicate your thoughts and questions.
·       Email your questions/comments to the committee at:  anneinman1@hotmail.com
·       We are evaluating how best to include updates on the website (www.psgcondos.com) click on Waterford Lakes.
Share your feedback with committee members:  Steve Cooper, John Shew, Dawn Lowden,     Don Ulrey, Janell Miller, Anne Inman.