Waterford Lakes HOA Annual Budget Meeting
November 19, 2020
Attendance: 5 Board Members, PSG, 7 Residents
Call to Order & Pledge of Allegiance
September Minutes Approved
Secretary’s Report:
· Beginning in 2021, the minutes and/or bulletins will be distributed the following ways to cut down on printing costs which run $1000 per year.
1. Posted on the HOA Website – google Waterford Lakes HOA,
2. Emailed to residents who have given us their email address or a family member’s email,
3. Printed copies by the Clubhouse back door, or
4. Call Anne Inman to have a copy delivered to your door.
**Call/Text Anne @ 317-504-9268 or Email @ anneinman1@hotmail.com with your information.
· An updated Waterford Lakes HOA Community Directory will be made available in early 2021 via email. If you would like us to print a copy for you the cost is $10.
Treasurer’s Report (through the end of October): Checking: $18,380.30
Certificate of Deposit: $53,533.46
General Reserve Fund: $89,347.63
YTD Income/Loss: $3,010.18
Annual Budget Presentation and Q&A: Steve Cooper & Anne Inman, Finance Committee
Operational Budget and General Reserve Fund Budgets unanimously approved.
· Ballots and proxies submitted: 56/ “YES” 0/””NO Thanks for everyone’s participation.
· 2021 Monthly HOA assessment $160.00/month. Questions contact PSG @ (317) 837-9860.
Committee Reports:
1. Social Committee:
· Christmas Open House Saturday, December 5th Noon-2pm
Pitch-in (KFC Chicken & drinks provided) Gloves and masks will be worn by servers.
RSVP to Janell Miller (317-506-0758) & Geri Conway (317-506-9344)
Let them know if you would like to have the option of carryout or a meal delivered to your home.
· We will be offering BINGO at the clubhouse this winter. If you would like to join in the fun, and socially distance, the date is January 14th @ 1:00pm.
2. Finance Committee:
We are planning to do the following in 2021 under the General Reserve Fund:
· Replace roofs on seven (7) additional buildings
· Do eight (8) Project Xteriors (starting with Crystal Court) including: cedar repair, power washing, sealing, caulking and painting
· Roofing (all building) materials are in very short supply and costs are escalating. We had a tough time rounding up enough shingles to finish the buildings in 2020. We will have to be flexible in 2021.
3. Clubhouse Committee:
· Dates still available for Holiday family get-togethers. The clubhouse Christmas decorations will stay up through the month of December.
· $75 rental fee and a $50 refundable deposit. No extra charge for setup the day before, if needed.
4. Election Committee:
· There will be several Board positions coming up for re-election at the Annual Meeting in April. If you are interested in running for the Board, contact Anne Inman @ (317) 504-9268 or Maggie Jones @ (317) 408-9884 for more information. Board nominations can be made to PSG @317-837-9860 by February 15th. Officers are selected by the elected Board members. You will have an opportunity to meet the candidates at the March 18, 2021 HOA Meeting before voting in April. This is a great opportunity to get involved in the community. If you would like to participate on a committee in 2021 contact Anne Inman. We love volunteers!
5. Architecture Control Committee:
· As we repair and paint the exteriors, PSG will be removing any items that have been screwed or nailed to the cedar over the years. The Covenants do not permit permanently anchoring things to the exterior structure.
· Take time to read the Landscape and Architecture Guidelines on the Waterford Lakes HOA website. Submit the required Architecture/Landscape form for approval prior to making any additions/changes or installing a DISH.
6. Landscape Committee:
· Mr. Sandavol has done the final mowing for 2020. We want to thank Mr. Sandavol, his wife, and son for their commitment to keeping our community looking so good. Every year he goes out of his way to do extra projects at no additional cost for us. The commercial mowers are very heavy, our lots are small, and we have many obstacles to mow around, so no service is perfect.
o We have plans to continue to enhance the entrances and shade garden in 2021. A special thank you to everyone who contributed their time, money and talents.
7. Geese Committee: The committee has attached an article explaining the importance of controlling the geese and duck population in our community. We have made great strides this year. We have a NO FEEDING waterfowl policy. Bird feeders do attract the ducks and geese.
New Business:
PROJECT SMOKE ALARMS: The Board is sponsoring a fire safety campaign to change smoke alarm batteries and/or install new smoke alarms where necessary. Janell Miller & Becky Hindman have met with the Washington Township Fire Department to arrange replacing batteries in our community. If you would like to have your batteries replaced, sign up with Janell Miller by December 30th. You must furnish your own 9 Volt batteries but the service is free.
To sign up: call/text Janell Miller @317-506-0758 or email oldddave@aol.com by December 30th.
Contact Mike Jackson @ 317-412-1252 if you would like him to install new smoke alarms. The cost is $45/installation and you must purchase/provide your own smoke alarms (Lowes).
The fire department reminds us that your smoke alarms should be replaced at least every ten (10) years. Many of the residences have the original smoke alarms.
2021 HOA Meetings Announced @ 6:30pm in the Clubhouse
March 18th Meet the Board Candidates
April 15th Annual Meeting & Board Elections
August 19th Guest speaker: Dawn Lowden, Community Realty & Avon Town Council VP
November 18th Annual Budget Meeting & Vote
Respectfully Submitted,
Secret Santa Spreads Holiday Cheer: A special thanks to our resident Secret Santa who has provided Christmas gifts for our residents once again. The young neighborhood elves have placed them at your front door.
“Santa Claus is anyone who loves another and seeks to make them happy; who gives herself/himself by thought or word or deed in every gift they bestow” (Edwin Osgood Grover).
