Waterford Lakes Homeowners Association Meeting Minutes September 21, 2017
Attendees: 23 residents, Board of Directors, PSG
Call To Order: 6:35pm
Motion to Approve August Minutes: Approved
Officer’s Report’s:
Treasurer’s August
Financial Reports:
Checking Account: $16,810
Roofing Reserve
Fund $116,943
Money
Market CD (Reserve) $51,282
Total
Net Worth: $185,035
Expenses
to date as a % of Budget: 69%
Secretary/Compliance
Officer: Starting the October 19th
meeting, we will begin to incorporate Robert’s Rules of Order adapted for
smaller organizations. These will be our
guidelines for the HOA meetings. This
should make for more enjoyable, interactive meetings with decorum in discussing
issues. This meeting was a good start
moving in this direction. Thanks for your participation.
Committee Reports:
1.
Social
Committee:
15 ladies went to Coachman’s for dinner and
friendship September 8th in a hot
pink limousine. A special thank
you to John & Dee Brewer (Airport Executive Car Service) for providing
the transportation. They are listed in
our new neighborhood directory 317-507-5703.
Ladies, mark your calendar for lunch Saturday, October 14th at Dawson’s Too in Brownsburg. They have excellent food including
sandwiches, salads and full meals. To
RSVP, contact Janell Miller at (317) 506-0758 (cell). Transportation will be
provided. We will meet at the Clubhouse at 11:30am. Reminder, everyone pays for their own lunch
and tips.
Join your neighbors Saturday evening December 2nd
to tour the city and enjoy Christmas Lights. There is a $5.00 non-refundable
charge per person for the bus. To RSVP,
pay Janell Miller your $5.00. Don’t wait too long as space on the bus is
limited. Contact Janell Miller at (317) 506-0758 (cell). Airport
Executive Car Service is providing this luxurious bus and tour of Christmas
Lights.
Thank
you to Sharon Simmons, Geri Conway, Janell Miller, Barbara Stauch, Martha
Bosma, and Maggie Jones for putting together the Sundae Fun Day September 15th. 42 residents attended. The ice cream sundaes and
decorations were wonderful!
Mike
Barr suggested having a community golf tournament next year. Another resident suggested a fishing contest
for family and friends. We would like to
hear your ideas for future events.
Architecture
& Landscaping Committee Report:
The committee is doing an assessment of the neighborhood infrastructure. This will be important for a 5yr. and 10 yr.
plan. As a result of the initial assessment,
Property Services Group is repairing/replacing mail boxes, posts, collars and
lamps that we identified. Included with
the minutes is information on lawn fertilization and retention pond treatments
for your review. Thursday, October 19th at our 6:30 HOA Meeting we will have
Bridgette from Growing Image to speak to the pond and lawn treatment.
Edwards
Roofing has completed roofing our 7th patio home building this
year. We expect the cost of roofing supplies to increase due to a supply & demand issue created by the
hurricanes.
Barbara
Stauch has suggested a landscaping contest in 2018. We will be putting a committee together to
plan the community event, categories and prizes.
Community
Phone Directory: Please change the Board of Directors phone number for
Caroline King, VP & Architecture/Landscaping Committee Chair to
317-709-5905.
Old Business: No discussion.
New Business: Several residents submitted to PSG written
suggestions to be considered by the residents and Board. We appreciate the thought and time that went
into each suggestion. The Board
encourages you to contact Property Services Group at least 10 days prior to a
HOA meeting with specific items you would like discussed in an open forum.
1.
Don
Johnson (Crystal Court) has suggested for consideration that we allow a vegetation
barrier on the north side of Waterford Lakes to deter geese from migrating into
the neighborhood. He feels this could be accomplished by allowing the grass to
grow tall as a buffer strip between the soccer fields and trees bordering
Crystal Court. There would be no cost to
do this. As you may know, the soccer fields by the church are a geese magnet. We
have planted shrubs as a barrier on the east and west sides. The south side has the fence and pine trees
bordering the shopping center.
2.
Bill
Jamerson (Waterford Lane) suggested revisiting the idea of a buffer strip
around the ponds. This would be at least a foot wide and 6-12 inches tall. He feels this would reduce the amount of
organic matter/debris/grass clippings going into the ponds and make it easier
for our volunteers to retrieve trash from the ponds. He also thinks this might be a deterrent for
the geese entering the ponds because they would be concerned about their
natural enemies like snakes. Bill feels
it would give a more natural look to
the pond; it has worked well in the past; and would be cost effective. A resident commented that we have tried this
before and it didn’t work as the geese adapt to the tall grass. Another felt
the grass border around the ponds was not aesthetically pleasing.
3.
Cathy
Winterrowd submitted two (2) suggestions for consideration. Every year we have the discussion on when to
mow or not mow during the hot, dry season.
We do have about a dozen residents now that water their lawns. Cathy has recommended in the past that we
have Mr. Sandavol do partial mows to accommodate those individuals. Trying to think out of the box, she suggested
the HOA purchase and store their own lawn mower. And, have PSG’s employees mow
the yards that need cutting. The Board
commented we could not store a lawn mower, gas and oil in the clubhouse storage
room for a variety of reasons including: our insurance policy, space
limitations, and the smell of gasoline in the clubhouse. Subcontracting would be a breach of our
contract with Sandavol Landscaping. FYI
- We currently have an excellent contract with Sandavol. We pay less than $10
per unit for mowing & trimming service. As a result of Cathy’s suggestion,
the Board is brainstorming some other options to possibly put in the 2018 budget.
Cathy also raised concerns about fireworks in the neighborhood. Her concerns include the noise level, late
time, pets being scared, and risk of debris falling on the roofs. Personally she felt the fireworks the 4th
of July holiday were unsafe, too loud and too late. Avon’s code (Article 7: Fireworks) states
fireworks are restricted to designated times.
Between the hours of 5pm and 2 hours after sunset on June 29, June 30,
July 1, July 2, July 3, July 5, July 6, July 7, July 8, and July 9; Between the hours of 10am and midnight on
July 4th; And, between the
hours of 10am December 31st and 1am on January 1st. The Indiana Code 22-11-14 is not as
restrictive as Avon’s code. Residents at the meeting commented that they felt
we should not become any more restrictive in Waterford Lakes than the Town of
Avon’s fireworks code.
We
had a lively discussion at the meeting and several action items resulted. The Board/PSG will research the cost-benefit/feasibility
of the following:
1.
Constructing a fence along the north
border. Investigating Town of Avon fence
regulations.
2.
Adding blue dye to the ponds to shade and reduce
algae growth.
3.
Putting riprap around the ponds.
4.
Using dogs (“geese police”)
If
you want to see what a 10 ft. vegetation barrier around a pond looks like, stop
by the Town of Avon park north of US 36.
This is what DNR recommends as one strategy.
Meeting
Adjourned at 7:30pm.
Submitted
By,
Anne
Inman, Secretary
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