Waterford Lakes HOA Board Meeting Minutes
Thursday, October 19, 2017
Attendance: 20 Residents; Susan Keene & Larry
Edwards- PSG; Maggie Jones, Don Ulrey, Dave Richardson, Anne Inman – Board
Call To Order 6:40pm
Pledge of Allegiance
Approval of September
Minutes By Board
Guest Speaker:
Bridgette from Growing Image spoke at the meeting. Residents
were able to ask questions. Bridgette is
a graduate of Purdue University in Horticulture. She has an Indiana license in horticulture
and chemicals; and is an international licensed arborist. Growing Image provides 9 retention pond algae
treatments between April-October and 4 lawn applications each year. In 2018, Growing Image will add a blue dye to
shade the ponds as a way to cut back on algae growth from the sun.
Officer’s Reports
1. Treasurer’s Report:
Financials through September
Checking Account Balance: $23,556.
Roofing Reserve Fund: $117,148.48
CD – Reserve Fund: $51,282.53
YTD Income/ Loss: +$6,904.15
YTD % of Budget Spent: 79%
·
The Annual Budget Meeting & Approval of
Budget is Thursday, November 16th.
2. Secretary’s Report:
·
Letters were sent out to 10 owners for various
clean up issues. We are pleased to
report that the majority have complied within 45 days.
·
AT&T was soliciting this month in the
neighborhood. Many residents tried to explain to the solicitors that our neighborhood
has a No Soliciting Policy to no
avail.
·
A meeting code of conduct was distributed. Copies will be available at the annual budget
meeting. The purpose is to set some
guidelines to allow for open discussion and decorum as well as efficient &
constructive meetings.
Committee Reports
1. Social Committee:
·
Dawson’s
Too Luncheon: Thanks to John &
Dee Brewer for providing the limo transportation for 15 ladies on Saturday,
October 14th. Everyone had a
great time.
·
December
2nd Tour of Christmas Lights:
Reservations have sold out! Be at the clubhouse by 6:30pm if you have
paid your money to go. John Brewer will be driving his limo bus for the tour.
·
Saturday,
January 6th 9:00am -11:00am: Coffee, tea and Long’s doughnuts will be
served at the Clubhouse. This is a chance to get out of the house and enjoy
your neighbors.
2. Architecture & Landscape Committee:
·
Special thanks to Dawn Lowden for donating the
Clubhouse Sign decorations.
·
Reminder if you switch to AT&T/Direct TV you
need to submit an ARC Change Form for the satellite dish. Change Forms are located on the Property
Services Group website.
·
Waterford Lakes Architecture & Landscaping
Guidelines are on the PSG website for your review. These are updated from time to time.
Old Business
1. Geese Barrier North Side: Don Johnson submitted additional comments
on the topic of a goose barrier on the north end of Waterford Lakes. Based on the engineering drawing of the
subdivision there is only about 18ft between the homes and property line. He
felt that a vegetation barrier would have to be primarily on the church/soccer
field property to the north. He did not feel the residents would be willing to
consider a fence along the property line.
Feedback from residents at the
meeting included: (a) they did not think there was a significant goose problem
on Crystal Court (b) they did not want tall grass growing behind their homes or
around the ponds; it would look unkempt and turnoff home buyers (c) with the
roofing project there is not room in the budget for fencing (d) the shrubs
planted along Austin Lakes was effective in deterring geese along the east
side.
New Business
1.
Clubhouse
State of Affairs: The Board is
forming a Clubhouse Committee to re-evaluate the rental policies & procedures;
fee structure; resident & non-resident rentals; insurance considerations;
how to build a clubhouse reserve fund; clubhouse economics. Our current clubhouse rental fees do not cover
the annual cost of electricity.
Feedback from residents at the meeting
included: (a) we should open the clubhouse to non-resident rentals (b) we
should research other venues in Avon and their rental fees (c) the clubhouse
needs to generate enough income to pay for ongoing maintenance, utilities,
insurance, and renovations.
Adjournment 7:30pm
NEXT
MEETING: Annual Budget Meeting Thursday, November 16th 6:30pm
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